This Privacy Policy explains how PingPongMeeras, the systems design website operated by Ouxu Trading Co., Limited, collects, uses and protects your personal information. The services described on this website are developed and operated by the developer OuxuTrade on behalf of Ouxu Trading Co., Limited. By using this website you agree to the practices described below. If you do not agree with any part of this policy, please do not use the website. This policy applies to the website available at https://www.pingpongmeeras.buzz and to any related service we offer to our clients.
- 1. Introduction
- 2. Information We Collect
- 3. How We Collect Information
- 4. How We Use Information
- 5. Legal Bases for Processing
- 6. Sharing and Disclosure
- 7. International Transfers
- 8. Cookies and Similar Technologies
- 9. Data Retention
- 10. Your Rights and Choices
- 11. Privacy for Children
- 12. Security of Your Information
- 13. Third Party Services and Links
- 14. Changes to This Policy
- 15. How to Contact Us
- 16. Governing Law
1. Introduction
Ouxu Trading Co., Limited is a company registered in Hong Kong with its registered office at Rm 27, 2/F, KWAI SHING INDL BLDG PH 1 BLK A, 36-40 TAI LIN PAI RD, Kwai Chung, Hong Kong (HK). We respect your privacy and are committed to protecting the personal data you share with us. This policy describes the types of information we collect, the reasons we collect it, the way we use it, the circumstances in which we share it, and the choices you have about your own information.
We apply the same care to your data that our engineers apply to every system we design: clear rules, visible records and honest communication at every point of contact. When we use the terms PingPongMeeras, we, us or our in this policy, we mean Ouxu Trading Co., Limited and the services provided under the PingPongMeeras brand. When we use the term website, we mean https://www.pingpongmeeras.buzz. The developer OuxuTrade builds and maintains the services described on this website under the direction of Ouxu Trading Co., Limited.
2. Information We Collect
We collect two broad categories of information: information you give us directly and information we gather automatically when you visit the website. Information you give us directly includes your name, your email address, your phone number, your company name and any message content you send through our contact form or by email. If you request a proposal, we may also ask about your business requirements, the systems you currently use and the outcomes you want to achieve.
Information gathered automatically includes your IP address, your browser type, your operating system, the pages you view, the length of your visit, the referring website and similar technical details. We collect this automatic information to understand how visitors use the website and to keep the service secure. We do not intentionally collect sensitive categories of personal data such as health information, racial or ethnic origin, political opinions, religious beliefs or trade union membership.
3. How We Collect Information
We collect information directly when you complete a form on the website, when you write to us at care@pingpongmeeras.buzz, when you call us at +14849182034 or when you otherwise communicate with us. We collect information automatically through cookies, server logs and similar technologies that operate in the background of the website. We may also collect information from public sources, such as business registers and professional directories, when we need to verify a company name or a professional credential.
In some cases we may receive information about you from partners or clients who introduce you to us, in which case we ask them to confirm that they have the right to share that information with us. We only collect the information that is reasonably necessary for the purposes described in this policy, and we avoid collecting more than we need. If you choose not to provide information that we ask for, we may be unable to answer your enquiry or to provide the service you have requested.
4. How We Use Information
We use the information we collect to respond to your enquiries, to prepare proposals, to deliver the services we are asked to provide, to manage our relationship with clients and partners, to send administrative messages, to improve the website, to protect the security of our systems and to comply with legal obligations. If you contact us through the website, we use your details to reply to you and to keep a record of the conversation so that we can serve you consistently in the future.
If you become a client, we use your information to perform the contract between us, including project management, invoicing and technical support. We may also use your contact details to send you service-related updates that are necessary to keep you informed, such as maintenance notices. We do not sell your personal information to anyone and we do not use your data to send unsolicited marketing. Any use we make of your information is proportionate to the purpose for which it was collected.
5. Legal Bases for Processing
Where the data protection law of your location requires a legal basis for processing personal information, we rely on one or more of the following grounds. Consent: we rely on your consent when you submit a form or otherwise ask us to contact you, and you may withdraw that consent at any time. Contract: we process information where it is necessary to perform a contract with you or to take steps at your request before entering into a contract.
Legitimate interests: we process some information to operate and improve the website, to keep our systems secure and to maintain our business records, always balancing your rights against our interests. Legal obligation: we process information where we are required to do so by law, regulation or court order. We are happy to explain which basis applies to any particular processing activity if you contact us using the details in the How to Contact Us section.
6. Sharing and Disclosure
We do not share your personal information with third parties except in the limited circumstances described in this policy. We share information with our service providers who help us operate the website and deliver our services, such as hosting providers, email providers, payment processors and analytics tools, and we require these providers to handle your data only for the purposes we specify. We may share information with professional advisers such as accountants, auditors and lawyers where it is necessary for our legitimate business interests.
We may disclose information if we believe in good faith that disclosure is required by law, regulation, legal process or a governmental request. If Ouxu Trading Co., Limited is involved in a merger, acquisition or sale of assets, your information may be transferred as part of that transaction, and we will notify you of any change in control or ownership of your personal information. We never sell your data, and we never rent it to marketing companies.
7. International Transfers
Because our clients and partners are located across 28 markets, the information we collect may be transferred to and processed in countries other than the one in which you reside. These countries may have data protection laws that differ from the laws of your home country. When we transfer personal information across borders, we take reasonable steps to ensure that it receives an adequate level of protection, for example by relying on recognised legal mechanisms or on contractual protections such as standard contractual clauses.
By submitting your information to us you acknowledge that it may be transferred internationally as part of our normal operations. We keep a record of the locations where we store data and we review our arrangements regularly to ensure that transfers remain lawful and secure. Where a recipient country does not offer the same level of protection as your own, we put additional safeguards in place before any transfer takes place.
8. Cookies and Similar Technologies
Like most websites, we use cookies and similar technologies to make the website work and to understand how it is used. Cookies are small text files placed on your device when you visit a website. We use strictly necessary cookies that are essential for the website to function, such as cookies that keep your session secure. We use analytics cookies to understand which pages are visited most often and how visitors move through the website, and the information from these cookies is aggregated so that it does not directly identify you.
You can control cookies through your browser settings and you can delete cookies already stored on your device. If you disable cookies, some parts of the website may not function as intended. We also respect your browser privacy signals where they are supported by our technology. Our cookie practices are reviewed each time we update the website to make sure they remain minimal and transparent.
9. Data Retention
We keep your personal information only for as long as we need it for the purposes described in this policy or for as long as the law requires. Contact details associated with an enquiry are kept for a reasonable period so that we can follow up and so that you can return to the conversation without repeating yourself. Client records are kept for the duration of the contract and for the additional period required by accounting and tax rules in Hong Kong.
When information is no longer needed, we delete it or make it anonymous in a secure manner. Automated technical logs are retained for a limited period, typically no longer than a few months, unless a longer retention is needed to respond to a security incident or a legal request. Our retention periods are documented internally and reviewed at least once a year.
10. Your Rights and Choices
Depending on where you live, you may have rights over your personal information. These may include the right to access the personal information we hold about you, the right to correct inaccurate information, the right to delete information in certain circumstances, the right to restrict or object to processing, the right to data portability and the right to withdraw consent. You may also have the right to lodge a complaint with a data protection authority.
To exercise any of these rights, please contact us using the details in the How to Contact Us section. We will respond within the time frame required by applicable law. Before we act on a request we may need to verify your identity to protect your information from unauthorised access. We will not charge you a fee for exercising your rights unless the law allows us to do so, and we will never penalise you for asking about your own data.
11. Privacy for Children
Our website and services are intended for business users and are not directed at children. We do not knowingly collect personal information from children, and we define a child according to the law of the place where the child lives. If you are a parent or guardian and you believe that a child has provided us with personal information, please contact us and we will take reasonable steps to remove that information from our records.
Because we operate in a professional, business-to-business environment, the large majority of the data we handle relates to adults acting on behalf of companies and organisations. We ask that children do not submit any personal information through our website at any time. Our contact form is intended for professional enquiries only, and we review incoming submissions to confirm that they come from business users.
12. Security of Your Information
We use appropriate technical and organisational measures to protect the personal information we hold. These measures include encryption in transit, access controls, secure storage, regular review of our systems and training for our staff. We restrict access to personal information to the people who need it to perform their duties. While no method of transmission over the internet or method of electronic storage is completely secure, we work continuously to keep our safeguards current and to respond quickly if a risk is identified.
In the unlikely event of a data breach, we will notify affected individuals and the relevant authorities as required by applicable law. We keep an incident log and we review each incident to understand what happened and to prevent it from happening again. The security measures we apply to our own business are the same standards we recommend to the clients whose systems we design.
13. Third Party Services and Links
Our website may contain links to websites or services operated by third parties, such as the websites of our clients, partners or industry bodies. This privacy policy applies only to our own website and services. When you follow a link to a third party website, the privacy practices of that website apply, and we encourage you to read the privacy policy of every website you visit. We are not responsible for the content or the privacy practices of any third party website.
We may also use third party tools and services in the operation of our own website, and those providers process data in accordance with their own agreements with us and with their own published policies. Where we engage such providers, we choose them carefully and we keep the data we share with them to the minimum needed for the service to work.
14. Changes to This Policy
We may update this privacy policy from time to time to reflect changes in our practices, changes in the law or changes in the technology we use. When we make a change, we will post the updated policy on this page and update the date shown at the top of the policy. If a change is significant, we will take reasonable steps to bring it to your attention, for example by placing a notice on the website or by sending an email to active clients.
Your continued use of the website after a change takes effect means that you accept the updated policy. We encourage you to review this page periodically so that you are always aware of how we handle your information. Each version of this policy is identified by its effective date, so you can always tell which version you have read.
15. How to Contact Us
If you have any questions about this privacy policy or about how we handle your personal information, you can reach us in several ways. You may write to us by email at care@pingpongmeeras.buzz. You may call us at +14849182034. You may also write to us by post at Ouxu Trading Co., Limited, Rm 27, 2/F, KWAI SHING INDL BLDG PH 1 BLK A, 36-40 TAI LIN PAI RD, Kwai Chung, Hong Kong (HK).
Ouxu Trading Co., Limited
Rm 27, 2/F, KWAI SHING INDL BLDG PH 1 BLK A
36-40 TAI LIN PAI RD, Kwai Chung
Hong Kong (HK)
Email: care@pingpongmeeras.buzz
Phone: +14849182034
We will acknowledge your message promptly and will respond fully within a reasonable time. If you believe that we have not handled your information correctly, please tell us so that we can put it right, and you may also raise the matter with the appropriate data protection authority in your jurisdiction.
16. Governing Law
This privacy policy is governed by the laws of Hong Kong, as applied by the courts of Hong Kong, without regard to conflict of law principles. The courts of Hong Kong shall have exclusive jurisdiction over any dispute arising from or in connection with this policy. If any provision of this policy is found to be unenforceable, the remaining provisions shall continue in full force and effect.
This policy, together with any agreement you enter into with us, forms the complete understanding between you and Ouxu Trading Co., Limited regarding the handling of your personal information. The services provided under the PingPongMeeras brand, developed and operated by OuxuTrade, are delivered in accordance with the commitments set out in this policy.